Invoice generator UK: VAT invoices at 20%, 5% or 0%

How to make a invoice in one minute

1. Choose United Kingdom under Country preset, then pick a VAT rate: Standard rate (20%), Reduced rate (5%), Zero rate (0%) or Not VAT registered. Currency becomes GBP, Paper size A4 and dates DD/MM/YYYY.
2. Fill in From with your trading name, address and VAT Reg. No. if you are registered. Your details are remembered for next time.
3. Fill in Bill to with the customer's name and address, and their VAT No. for business customers. Check the Invoice number, Date and Terms; the preset's notes say payment is due within 30 days.
4. Add Line items with a Description, Qty, Unit and Rate. Untick VAT on any line at a different rate, or add a second VAT line under Totals for mixed-rate invoices.
5. Turn on the reverse-charge note if the customer accounts for the VAT, add Payment details (bank name, account number and sort code), then press Download PDF.

What an invoice in the United Kingdom must show

HMRC sets out what a VAT invoice needs to contain, and the editor’s checklist follows it. The document heading reads Invoice, and each invoice carries a unique, sequential number; the editor increments the counter and warns if you repeat one. Your business name, address and VAT registration number go in the From block, where the label reads VAT Reg. No. If you are not registered, choose Not VAT registered from the VAT rate picker and the field and the tax line both disappear.

The invoice date is printed as DD/MM/YYYY. If the tax point differs from the invoice date, state it: the tax point is the date the supply took place for VAT purposes, which is usually the invoice date but can be earlier when goods were delivered or a payment received before you invoiced. A Notes line such as “Tax point: 12/09/2026” covers it.

The customer’s name and address follow in Bill to, with a VAT No. field for business customers. Each line item needs a description of the goods or services, the quantity and the unit price: the Description, Qty and Rate columns. The rate of VAT and the amount of VAT must be shown, either per line or as a total, along with the total including VAT. The preset shows one VAT line under Totals with its rate and amount, the subtotal before VAT and the grand total. If you charge more than one rate on the same invoice, add a second VAT line and tick the right one per item.

The currency defaults to pounds sterling and the paper to A4. Simplified and modified invoices have fewer requirements and are not described here. Presets are starting points — confirm current rates and requirements with your tax authority. Rates here are defaults as of 2026-09-27 and can be edited.

Invoice generator UK: VAT rates, reverse charge and the heading in the editor

The VAT rate picker replaces the tax line rather than adding to it, so switching from Standard rate (20%) to Reduced rate (5%) changes every taxable line at once. Zero rate (0%) keeps a VAT line on the invoice at 0.00, which is what a zero-rated supply should show; Not VAT registered removes the line entirely so an unregistered sole trader never prints a VAT figure.

Reverse charge means the customer, not the supplier, accounts for the VAT to HMRC. It applies to certain business-to-business supplies, and HMRC’s guidance lists which. Turn on the reverse-charge toggle and the PDF prints the line “Reverse charge: customer to account for VAT to HMRC.” beneath the totals. Pair it with the Zero rate option so no VAT is added, and make sure the customer’s VAT No. is filled in.

The heading is editable text in Document title, so you can change Invoice to VAT Invoice if your customers expect it. The tax-inclusive toggle works backwards from VAT-inclusive prices, which suits consumer work quoted as a round figure. Payment details print bank name, account number and sort code, plus a Pay online link if you use one.

Last updated 2026-09-27. Presets are starting points — confirm current rates and requirements with your tax authority. PDF engine: pdfmake (MIT); fonts: Inter and Noto Sans (SIL Open Font License).