Free invoice generator

How to make a invoice in one minute

1. Fill in From (your business) and Bill to (the client). Both are remembered on this device for next time.
2. Check the invoice number, date and due date. The number increments automatically; pick Net 30 or another term and the due date follows.
3. Add line items: description, quantity, unit and rate. Press Enter on the last rate field to add another line.
4. Set taxes and discount under Totals. Choose a country preset to load GST, HST, VAT or sales tax lines with the right labels.
5. Add notes and payment details, then press Download PDF. Print and Email are next to it.

What to include on an invoice

An invoice needs to answer four questions for the person paying it: who is asking, what for, how much, and by when. The editor’s sections follow that order.

Who. Your business name, address and a way to contact you sit in the From block. If you are registered for a sales tax, add the registration number: the label changes with the country preset, so it reads GST/HST No. in Canada, VAT Reg. No. in the UK, ABN in Australia and GSTIN in India. The Bill to block carries the client’s name, company and address; for business customers in VAT countries, their tax ID belongs here too.

What. One line per product, service or block of time. Write descriptions the client will recognise (“Kitchen tap replacement, labour” rather than “Work”). Quantity accepts up to four decimals so 2.5 hours or 0.75 days are fine, and the unit column (hrs, days, pcs, kg) makes the rate unambiguous. The amount is calculated for you.

How much. The subtotal adds the lines. A discount can be a percentage or a fixed amount and is applied before tax unless you switch it. Each tax line shows its name, rate and amount, and a tax-inclusive toggle handles prices that already include tax. Shipping, an amount already paid (a deposit, for example) and the balance due complete the totals block.

By when. The invoice date, a due date or payment term, and the payment details: bank name and account, IBAN and sort code, an e-transfer email or a payment link, which is printed as a “Pay online” link in the PDF.

Add a unique invoice number, a short thank-you or terms line, and you have a complete invoice. The seven-line checklist in the editor turns green as each part is filled in.

How this invoice generator numbers, dates and tracks invoices

Sequential numbers are not decoration: accountants and tax authorities expect every invoice to have a unique number in one unbroken series. The editor keeps a counter per document type (invoices, receipts, estimates and so on each have their own) and warns if you reuse a number that exists in your history. Prefixes are yours to change, so 2026-001 works as well as INV-0001.

The due date is calculated from the term you choose. Net 30 suits corporate clients who run payment batches; freelancers and trades usually pick Net 7 or Due on receipt. State the term on the invoice and, if you charge late fees, say so in the terms block. When the client pays, mark the invoice as paid: the status shows in your history and a receipt can be issued from the same data without retyping anything.

Last updated 2026-09-27. Presets are starting points — confirm current rates and requirements with your tax authority. PDF engine: pdfmake (MIT); fonts: Inter and Noto Sans (SIL Open Font License).