How to make a receipt in one minute
- Fill in Issued by (your business) and Received from (the payer). Both are saved on this device, so a returning tenant or client is one click away next month.
- Check the Receipt number and Receipt date. Receipts run in their own REC- sequence, separate from your invoices, and the counter moves on by itself.
- Enter the Payment date, the Payment method (cash, card, bank transfer, e-transfer or cheque) and a Payment reference such as a transaction ID or cheque number. If the receipt settles an invoice, add the Original invoice number.
- List what was paid for as line items, or use one line naming the invoice it settles. Enter the Amount paid: Balance remaining shows when the payment was partial, and the Paid stamp appears when it was not.
- Keep the Receipt template or pick another, add a short thank-you in Notes, then press Download PDF. Print and Email sit beside it.
What to include on a receipt
A receipt proves that money changed hands. Whoever reads it later, a tenant claiming a housing credit, a client reconciling a bank statement or your accountant, needs five things, and the editor gives each its own field.
The heading and a number. The document is titled “Receipt” and carries a receipt number from its own REC- series. Keep receipt numbers apart from invoice numbers: an invoice and the receipt that settles it are two documents, and each needs an unbroken sequence.
Who issued it and who paid. Your business name, address and contact details go in Issued by; the payer’s go in Received from. A landlord puts the tenant and the property address here; a tradesperson puts the client and the job address.
When, how and under what reference. Payment date is the day the money arrived, which is not always the day you write the receipt. Payment method records cash, card, bank transfer, e-transfer or cheque. Payment reference holds the transaction ID or cheque number that lets both sides match the receipt to a bank statement.
What it was for. Either list the goods or services line by line, or add a single line that names the invoice being settled and fill in Original invoice number. Rent receipts usually state the period covered in the description.
How much, and whether it is settled. Amount paid is the money received on this occasion. If it is less than the total, Balance remaining shows what is still owed. When nothing is owed, the Receipt template prints a Paid stamp across the totals.
The Receipt template is a plain, single-column business receipt: issuer, payer, items, payment method and the Paid mark. It is not a shop till printout and is not designed to resemble one. This tool exists for businesses and landlords issuing receipts for payments they have genuinely received, and the terms of use prohibit anything else.
From invoice to receipt: what the receipt generator does after payment
Most receipts follow an invoice. When a client pays, open the invoice from Recent documents and choose Mark as paid: its status changes to Paid and the editor offers to create the receipt with the payer, the lines, the totals and the Original invoice number already filled in. Add the Payment date, method and reference, check the Amount paid, and download. Both documents stay in history, each under its own number and status.
Sales paid on the spot, at a market stall or after a call-out, need no invoice at all. Start a receipt directly, list the items, set Payment method to Cash or Card, and the Paid stamp appears as soon as Amount paid equals the total. If that customer later asks for an invoice for their own records, Convert to invoice builds one from the same lines with a new INV- number.
Deposits and instalments work the same way: each payment gets its own receipt, the balance shows what is left, and the final receipt is the one with the Paid stamp. Receipts have no due date, so Payment date and Balance remaining take the place of the Terms picker and Balance due.
Your data stays on your device
Receipts, payer names and payment references are written only to your browser's local database, never to a server. The PDF is generated in your browser by a small worker; nothing is uploaded, and there is no account to create. Drafts, clients and your business profile live in your browser's local storage (IndexedDB), and one button under "Your data" deletes all of it. To verify, open your browser's developer tools, watch the Network tab while you fill in and download a document, and note that no request carries your details. Read the privacy policy and how it works for the details.
Templates, currencies and PDF output
| Templates | Classic, Modern, Minimal, Compact, Ledger, Receipt (6 layouts; accent colour and logo are yours). Prefilled invoice and receipt templates by trade open in the same editor. |
|---|---|
| Currencies | 68 ISO currencies with the right symbol and decimals, for example USD, CAD, GBP, EUR, AUD, INR and JPY. Country presets also set the tax lines and ID labels. |
| Paper sizes | A4 and US Letter; page numbers on multi-page documents |
| Numbering | Sequential per type, default prefix REC-0001, editable |
| Output | PDF download (text stays selectable), print, or a prefilled email with the PDF attached by you; file name Receipt-number-client.pdf |
Frequently asked questions
What is the difference between a receipt and an invoice?
An invoice asks for money and says when it is due; a receipt confirms the money arrived and how. The two have different numbers, different dates and different jobs, which is why the editor keeps them as separate types. If you have already invoiced, open that invoice, choose Mark as paid and the receipt is prepared from it.
How do I make a rent receipt?
Put your name in Issued by and the tenant in Received from, describe the line as the property and the period covered ("Rent for October 2026, 12 Maple Street, Apt 4"), set the Payment date and Payment method, and download. The rent receipt template prefills those fields, including a Rental period line, so a monthly receipt takes seconds.
How should I number receipts?
Use one unbroken sequence just for receipts, such as REC-0001, REC-0002, and never reuse a number. The editor keeps a separate counter for receipts, so issuing a receipt does not consume an invoice number, and it warns if a number already exists in your history.
Can I issue a receipt for a partial payment or a deposit?
Yes. Enter the amount actually received in Amount paid and the editor calculates Balance remaining from the total of the lines. The Paid stamp only prints when nothing is left owing, so a deposit receipt shows the deposit and the outstanding balance. Issue a second receipt, with its own number, when the rest is paid.
Is a receipt made here legally valid?
A receipt is a record of a real payment, and its value comes from being accurate: the right payer, amount, date, method and reference. This tool produces a clean business receipt for genuine transactions and must not be used to document payments that did not happen. Whether it satisfies a tax office or a tenancy board is a question for them or your accountant.
How do I send the receipt to the payer?
Press Download PDF and attach the file to an email or message, or press Email to open your mail app with the subject and a short note already written. For cash payments hand over a printed copy on the spot and keep one yourself; Print uses the same layout as the PDF. Nothing is sent by this site, because it has no server.
Can I edit a receipt after downloading it?
Yes. The receipt is autosaved on your device while you type and stays in Recent documents. Open it, correct the detail and download again; the number is kept unless you change it. If the payer already has the earlier version, keep the number, mention the correction in Notes and send the replacement.
Should a receipt show tax?
If the payment included sales tax, VAT or GST, show it: keep the tax lines from the invoice so the receipt agrees with it, or add them under Totals for a sale paid on the spot. A receipt for rent or a private sale usually has no tax line. Presets are starting points; confirm what your tax authority expects on receipts.
Related
- Free invoice templates by trade, plus receipts and quotes
- Invoice requirements by country: what each preset changes
- Free invoice generator
- Free estimate generator for quotes and job estimates
- Free credit note generator (credit memo)
- Rent receipt template with rental period and Paid mark
- Payment receipt template for an invoice that has been paid
- Invoice generator Canada: GST, HST, PST and QST by province
Last updated 2026-09-27. Presets are starting points — confirm current rates and requirements with your tax authority. PDF engine: pdfmake (MIT); fonts: Inter and Noto Sans (SIL Open Font License).